The Palmetto Personal Computer Club shall be referred to as the “PPCC”.
ARTICLE 1: MEMBERSHIP
Section 1. Although membership is restricted to individuals, immediate family members may attend membership functions of the PPCC as defined by the Board of Directors.
Section 2. Voting privileges are limited to members currently to members currently enrolled in the PPCC.
ARTICLE 2: DUES
Section 1. Annual dues for regular membership shall be set by the Board of Directors.
Section 2. The name of any PPCC member who has not paid his/her annual dues by the end of the month in which their membership expires shall be removed from the general membership roster and denied member privileges.
Section 3. An initiation fee shall be leveled on individuals joining the PPCC who have not been on the membership roster within the preceding twelve months. The initiation fee is to be established by the Board of Directors.
ARTICLE 3: ELECTED OFFICE
Section 1. All Officers and Directors shall be elected from the general membership according to Article 11 of the Bylaws. Section 2. General responsibilities of PPCC elected officer positions are to: a. Conduct day-to-day PPCC business,
b. Preserve the assets of the PPCC.
Section 3. Specific duties are as follows: a. The President shall: 1. Serve as the chief executive officer of the PPCC,
2. Be responsible for the general conduct of the PPCC,
3. Conduct general meetings and special meetings, as called by the Board of Directors,
4. Seek direction from and answer to the Board of Directors,
5. Designate and appoint committee chairpersons as required,
6. Call Executive Committee meetings.
b. The Vice President shall: 1. Serve in place of the President in his absence,
2. Serve as President for the remainder of the President’s term if the office of President is vacated, with the Board’s consent.
3. Arrange and coordinate programs in conjunction with general membership meetings.
4. Notify Board Members and Executive Committee meetings of the time and place of meetings.
c. The Secretary/Treasurer shall: 1. Maintain records of PPCC business,
2. Document decisions made by the Board of Directors,
3. Notify Board Members and Executive Committee meetings of the time and place of meetings.
d. The Secretary/Treasurer shall: 1. Maintain accurate financial records of all receipts and disbursements of the PPCC,
2. Reimburse members for authorized recurring PPCC expenses,
3. At the direction of the Board of Directors, reimburse for non-recurring expenditures,
4. Publish an annual financial report of the PPCC,
5. Provide current financial reports of the PPCC to the Board of Directors monthly,
6. Conduct an annual inventory of PPCC capital assets.
e. Directors 1. Special Interest Group Director shall: i. Coordinate the activities of the Special Interest Groups, classes and educational matters to assure continuity of their status within the PPCC. (See Article 5.)
2. Public Communications Director shall: i. Coordinate the activities of publications including the production of the PPCC’s monthly newsletter.
ii. Coordinate marketing and promotion of the PPCC.
3. Membership Director shall: i. Ensure that accurate records are maintained to identify PPCC members.
4. Special Projects Director shall: i. Coordinate special activities at the direction of the Board of Directors.
f. Immediate Past President 1. Insure continuity of the policies and direction of the PPCC.
2. Review and recommend revisions to the PPCC Constitution and Bylaws.
Section 4. A PPCC official or Board Member can be removed from his or her elected position with the concurrence of 6 Board Members. Section 5. The removed official has the right to present a case for final consideration and resolution by the general membership. Notice of these proceedings shall be given at least thirty days in advance.
ARTICLE 4: BOARD OF DIRECTORS
Section 1. The President shall conduct meetings of the Board of Directors. Section 2. General duties and responsibilities of the Board of Directors include: a. Establish policy and direction for the PPCC officers,
b. Approve PPCC financial plans,
c. Make any oral or written communication on behalf of the PPCC,
d. Sponsor meetings in the name of the PPCC,
e. Take under advisement recommendations of the Executive Committee (See Article 8.) for final resolution.
Section 3. Specific duties of the Board of Directors include: a. Establish the amount of membership dues,
b. Approve the formation of each Special Interest Group (SIG),
c. Confirm the President’s appointments of committee chairpersons,
d. Appoint members to fill vacant, unexpired terms of office,
e. Remove officers from their elected positions.
Section 4. The following guidelines shall apply to the Board of Directors meetings: a. Regular meetings shall be held monthly or as otherwise directed by the Board,
b. All members of the Board of Directors will be notified of the time and place of Board meetings at lest five working days prior to the meetings unless meetings are scheduled for the same time and place each month,
c. Special meetings may be held at the request of any four members of the Board. Notification requirements, as in Section 4b, remain in effect.
d. Upon majority consent of the Board members, an emergency meeting may be called without advance, however any vote requires a quorum to be present.
ARTICLE 5: SPECIAL INTEREST GROUPS (SIGs)
Section 1. Special Interest Groups (SIG) are formed to support the purposes of the PPCC in a specific area of interest. Section 2. Membership in a SIG is open to all members of the PPCC, Section 3. A SIG chairperson is chosen from the members of the SIG, Section 4. A SIG becomes a recognized unit within the PPCC when the following takes place: a. A meeting is held to discuss the formation of the SIG with all interested parties invited, b. The following documentation is presented to the Board of Directors: 1. An outline of the purposes, interests, an activities of the proposed SIG,
2. Identification of the SIG chairperson,
3. A monthly description of SIG activities for the newsletter/web site.
c. The Board of Directors votes and formally recognizes the SIG. Section 5. In order for a SIG to maintain its status as a recognized SIG and keep its representation on the Executive Committee, the following is required: a. The SIG must perform at least one of the following functions during the course of each year: 1. Give a presentation at a meeting.
2. Provide an article for the Palmetto PC Chronicles newsletter/web site.
3. Conduct an introductory training seminar on their specialty.
ARTICLE 6: COMMITTEE CHAIRPERSONS
Section 1. Subject to confirmation by the Board of Directors, the President shall appoint the following chairpersons to coordinate standing committee activities. Further, the chairperson will recruit and delegate members for their committee’s specific functions, but will remain responsible for the execution of the function and overall activity: a. Editor of the Palmetto PC Chronicles newsletter
b. Systems Operator(s) for the PPCC Bulletin Boards
Section 2. The President may appoint additional members for particular tasks subject to the approval of the Board of Director. Section 3. Chairpersons serve at the pleasure of the Board of Directors. Section 4. Duties and responsibilities of the chairpersons shall be defined by the Board of Directors.
ARTICLE 7: COMMITTEES
Section 1. The President shall designate committees for short-term projects.
Section 2. Subject to confirmation by the Board of Directors, the President shall appoint committee
Chairpersons.
Section 3. Duties and responsibilities of the committees are defined by the President.
ARTICLE 8: EXECUTIVE COMMITTEE
Section 1. The Executive Committee is composed of Directors, Committee Chairpersons, SIG
Chairpersons, and interested member(s).
Section 2. The President may call meetings of the Executive Committee to handle day-to-day PPCC business and discuss issues prior to presentation at the Board of Directors meetings for final resolution.
ARTICLE 9: QUORUM
Section 1. A quorum of the Board of Directors shall consist of a majority of sitting Board Members.
Section 2. At any general meeting, the members present shall constitute a quorum.
ARTICLE 10: PARLIAMENTARY CONDUCT
Section 1. Unless otherwise specified, Robert’s Rules of Order, Newly Revised, shall govern the
procedures of the PPCC and all PPCC meetings.
ARTICLE 11: ELECTIONS
Section 1. Elections shall be held for PPCC elected positions during the month of January.
Section 2. Elections to office shall be by popular vote. Each member in good standing may cast one vote for each office.
Section 3. Elected officers and Board Members shall commence their terms at the first regular Board of Directors meeting following the vote. The outgoing Officers and Directors shall ensure an orderly transfer of all PPCC activities, materials, etc, to their successors.
Section 4. An elected position may be held by the same member for no more than 23 months of any 3-year period.
ARTICLE 12: FINANCIAL MANAGEMENT
Section 1. The fiscal year of the PPCC shall commence on October 1 and end on the last day of September. Section 2. All PPCC activities that expend funds or generate income shall operate within a plan approved by the Board of Directors and shall provide the Treasurer the following: a. A monthly financial statement,
b. A proposed plan of anticipated income and expenditures on a quarterly basis.
Section 3. All non-recurring purchases exceeding $75 must be approved, in writing, by the PPCC Board of Directors. Section 4. Recurring PPCC expenses shall be reimbursed by the Treasurer. Receipts for expenses exceeding must be provided. Section 5. A financial statement disclosing the financial condition of the PPCC shall be published during the first quarter of the fiscal year.
Sections 1. A meeting shall be called by the Board of Directors for the purpose of amending these Bylaws
Section 2. All members may cast one vote on the proposed amendments.
Section 3. These Bylaws shall be amended only by a two-thirds vote of those voting at the meeting designated in Section 1 of this Article.
Section 4. Notice of proposed amendments must be published to all general members at least 30 days prior to the meting designated in Section 1 of this article.
We, the undersigned, do hereby certify, in our official capacity as duly elected officers of the Palmetto Personal Computer Club, that these Bylaws have been properly ratified by the general membership of the PPCC according to the provisions contained herein.
___________________________________ 14 May 1998
Marty B. White, President
____________________________________ 14 May 1998
Don Titus, Secretary
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